The form approved by
Minister of Justice of the Republic of Lithuania
3 of June 2011 order No. 1R-142
Baltic States Head and Neck Oncology Association
STATUTE
I. GENERAL PROVISIONS
1. Baltic States Head and Neck Oncology Association is the public juridical person with limited liability, which legal form is association.
2. The duration of Association - unlimited.
3. Financial year of Association: 01 01 - 12 31.
II.ASSOCIATION OBJECTIVES, COURSES AND TYPES OF ACTIVITY
4.1 The aim of Association is to induce Baltic States head and neck oncology development with contribution of medical science and practice, to coordinate Association members’ activities, represent interests of members and protect them.
4.2 The tasks of Association are to improve members’ qualification skills, keep up connections of medical practice and science research, to support communication between other specialties, regions or foreign countries delegates, societies, associations and unions. Also actively support the achievements of head and neck oncology in medicine, to promote the researches of science and to distribute information about their influence and importance for society.
4.3 With the purpose to reach the aims Association organizes meetings, theoretical-practical conferences related to head and neck oncology, collaborates with other communities on organizational issues.
III. MEMBERSHIP, RIGHTS AND RESPONSIBILITIES OF ASSOCIATION MEMBERS
5. The members of Association could be not younger than 18th years old individual also legal persons, who fill an application form for Membership and send it to BHNO President. All members must agree with the aims of the Association and pay fixed fees.
6. The rules of entrance, annual member fees payments, also entering, leaving and elimination regulations are confirming by decision of general members meeting.
7. The rights of Association members are the same as specified in the Low on Associations of the Republic of Lithuania.
8. The rights of Association members:
8.1. To comply with the statute of Association;
8.2. To carry out the decisions of the members’ general meeting and President’s.
8.3. To attend the general meetings of members.
IV. THE RULES OF NEW MEMBERS ADMISSION/REMOVAL AND LOSS OF ASSOCIATION MEMBERSHIP
9. GENERAL PROVISIONS
9.1. This procedure regulates the conditions of new members’ admission, removal and loss of Baltic States head and neck oncology association membership.
9.2. The procedure created according to the Low on Associations of the Republic of Lithuania and statute of Baltic States head and neck oncology association.
9.3. The Association membership is open to every individual and legal person residing in the Republic of Lithuanian and other Baltic States (Latvia, Estonia), whose activities are directly or indirectly related to head and neck oncology.
9.4. According to the Low on Associations of the Republic of Lithuania 4th article 3th paragraph the founders of Association automatically become members and are free of entrance fee.
9.5. All establishment costs of Association are not refunded.
9.6. All Association members (founders included) must pay annual member fees.
9.7. All fees, transferred into Association bank account, are not refunding.
10. NEW MEMBERS ADMISSION
10.1. Individual and legal persons, who want to access Association, have to fill an application form and send it by email: This email address is being protected from spambots. You need JavaScript enabled to view it..
10.2. In application form need to specify company name (name, surname), code (ID), address and the type of activity/ specialty.
10.3. The President of Association has to estimate an application within 14 (calendar) days, specify the application if it is necessary, and submit an information to the Board.
10.4. New applicants have to be approved by the Board. The Board has to take the final decision within 30 calendar days from the date of application receipt.
10.5. The President of Association within 3 working days after Board decision has to inform an applicant.
10.6. The Board decision is final. In the event of circumstances changing, applicant has a possibility to reapply for accession in BHNO Association in accordance with the procedure above.
11. END OF MEMBERSHIP
11.1. The member of Association has a possibility to end membership after submission of application to Association President. The member has to be fulfilled the obligations and fully paid. In this case all the Associations fees and other transferred property are not refundable.
11.2. Final decision about the end of each membership make The Association Board within 10 (ten) working days after submitted application receiving and give a written response.
11.3. End of BHNO Association membership does not abandon the right to re-apply to the Association in the future. This right does not valid if the member did not pay Association fees and left in debt.
12. MEMBERS REMOVAL PROCEDURE
12.1. The member could be remove from the Association by a decision of 2/3 Board members votes if break the Statute, did not pay Association fees.
12.2. Board decision is final and without a right of appeal.
V. ASSOCIATION BODIES
13. The bodies of Association are:
13.1. general meeting of members;
13.2. the sole governing body – President;;
13.3. collegial management body - Board;
13.4. auditor.
14. The competence of members’ general meeting and governing (management) body are specified in the article 2.82 of the Civil Code of the Republic of Lithuania and the Law on Associations.
15. The General Meeting of members is convened by President once a year not later than 5 (five) months after the end of financial year. President has to inform members about relevant meeting not later than 20th (twenty) days before convocation according to the procedure specified in 18th paragraph of Association Statute. In the absence of the quorum (12 of all the members), the General Meeting should be convened repeatedly within 60(sixteen) days after the first convocation, which has a right to take the decisions on issues of the absent meeting. The General Meeting of members can be convened out of these terms if it is provided in writing 2/3 of Board.
16. The General Meeting of members can take the decisions when more than 1/2 of Association members participate in it. To take the decisions to change Statute, to reorganize or liquidate Association, at least 2/3 votes of Association members participating in the Meeting is needed.
17. An extraordinary General Meeting of members can be initiated and organized by the initiative group of not less than 5 (five) members of Board, Auditor or President.
18. President can be elected or revoked by the General Meeting of Members from already elected members of Board.
19. President acts on behalf of Association, where Association keeps in touch with other persons, also deals on behalf of the Association.
20. President in addition to the functions describe in the Article 2.82 of Civil Code:
20.1. is responsible for the implementation of Association's objectives;
20.2. prepares an Annual Activity Report of Association for the previous financial year and submits it to the General Meeting members;
20.3. submits the data of Association, information and documents for
20.4. gives an information and documents to the General Meeting of members, Auditor, Board and Association members;
20.5. implements the resolutions of the General Meeting of members;
20.6. analyzing the proposals of Board;
20.7. announces or organizes the publication of information specified in Legislation.
20.8. regulates an organization of voluntary work according to the Law on Voluntary Activities of the Republic of Lithuania;
20.9. performs other functions according to the other legal acts;
21. The firs Board of Association, Auditor and President are elected of the founders at the founding meeting. Current Board of Association is electing and revoking for _______3_______ (tree) year’s period by the General Meeting of members. Board consists of _______9_______ members (President included), who may be natural persons
22. Electing the members of Board, each Association member has a number of votes equal to the number of all candidates proposed to the Board. Association members have a right to distribute their votes by their own outlet. The highest number of votes collected candidates are electing to the Board.
23. President and Auditor are electing by Board from Board members.
24. The activities of Board members in Association are ____________unpaid__________.
25. Board:
25.1. analyzing the results of Association activities, financial resources using, tax records, audits, other issues;
25.2. takes the decisions on issues of real estate’s purchases, transfer, rent, ownership restrictions;
25.3. discussed the issues raised by Board members, President or other Association members;
25.4. establishes the organizational structure of Association, descriptions of employees positions, approves the salary level of the staff;
25.5. implements the resolutions of General Meeting of members;
25.6. discussed other issues related to the competence of Board.
27. All decisions of Board have to be taken in Board meetings. Board meeting are initiating by President. Board can make the final decisions by the majority of the votes when attendance is more than 2/3 of all Board members.
VI. ASSOCIACION INCOME SOURCES
28.Association of BHNO can receive an income from the legal and natural persons by the form of support or/and dedicating 2% of personal income tax. Association income sources consist to:
28.1. entrance fee;
28.2. annual member fee;
28.3. voluntary contributions from Association members;
28.4. funds and sponsors;
28.5. funds from individuals, non-governmental organizations, international public organizations;
28.6. funds from self-government and state institutions;
28.7. donated inventory;
28.8. interest rates of credit institutions of Union funds,;
28.9. other legally received funds;
29. The support to Association must be transferred to the bank account on the basis of the contract approved by President.
VII. THE CONTROL PROCEDURE OF ASSOCIATION FUNDS, INCOMES AND ACTIVITIES
30. The funds and incomes are used for the purposes of Association.
31. President in the period of 4 (four) months must prepare a report on the activities of previous financial year and submit to General Meeting of members.
32. The activity of Association is under control of Auditor elected by Board members for the period of 3 (tree) years.
VIII. ASSOCIATION NOTES AND ANNOUNCEMENTS
33. The public announcements of Association are published by: Registrų centras publication „Juridinių asmenų vieši pranešimai“.
34. The decisions and announcements of Association bodies and other equired information are sending to the members by email or by mail.
35. The procedure of documents and other information submission to the Association members has to be approved by President.
36. The documents of Association or other information are provided free of charge to the members.
IX. THE PROCEDURE OF ASSOCIATION BRANCHES, REPRESENTATIVES ESTABLISHMENT AND THE RULES OF THEIR ACTIVITY TERMINATION
37. The decision to establish Association branches, representatives or their activity termination must be accepted by President of Association according to the actual law.
X. PROCEDURE FOR AMENDING ASSOCIATION STATUTE
38. The Statute of Association could be changed by the decision of general meeting of members.
XI. PROCEDURE OF ADDRESS CHANING OF ASSOCIATION
39. The address (seat) of Association could be changed by the decision of general meeting of members.
XII. ASSOCIATION REORGANIZATION AND LIQUIDATION
40. The Register of Legal Entities must be informed within 30 days if Association has less than 3 (three) members.
41. The Association is reorganized or liquidated in accordance with the procedures established in Civil Code.
Statutes signed by:
Founder: Viktoras Rudzianskas
Founder: Evaldas Padervinskis
Founder: Evelina Jaselske